Duration: Long Term (6-12 months)

Pay: $19 – 23/hr, DOE

Role:

• Direct support to the VP of Program Management and provide basic support for other management staff as needed.
• Coordinate domestic and international travel.
• Prepare complex correspondence.
• Screen, receive, route and answer phone calls.
• Arrange meetings, appointments, luncheons, conferences and team building events.
• Compile information, prepare complex reports and work on special projects.
• Regularly respond to inquiries from company executives.
• Maintain and balance petty cash statements for reimbursement.
• Submit expense reports and check requests.
• Purchase office supplies, food and refreshments for meetings and/or luncheons.
• Maintain vendor databases.
• Responsible for maintaining office files.
• Arrange for Shipping (FedEx, UPS, AIT and US Postal).
• Coordinate efforts in getting the new engineering web site up and running as well as the portfolio management site.

Skills/Experience:

Some college preferred and a minimum of seven years prior secretarial/administrative experience.
Advanced knowledge of department/ organizational policies and procedures, company products and programs a plus.
Advanced knowledge of Email, Microsoft Word and Excel and Powerpoint.
Excellent written and verbal communication skills required and basic mathematical skills.
Ability to operate in a professional environment.
Ability to work independently with minimal supervision.
Must maintain strict confidentiality on sensitive issues.
Ability to interact with all levels of employees across the company.